Colwyn BID

Colwyn Business Improvement District

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Annual Review, March 2017

Welcome to the first Annual Review of Colwyn BID.

Here we are highlighting the key achievements, issues and future commitments of Colwyn BID, as well as providing you with essential information about our forthcoming Annual General Meeting (AGM).
A copy of the Business Plan can be viewed here. Detailed information about recent, current and future projects can be found here below.

Your BID needs YOU!

How BID money is spent is decided by businesses within the area, through our framework of working groups, Boards and Directors. We need businesses like you to tell us what projects would help you, and the wider business community. Please email info@colwynbid.co.uk to find out how to get more involved and give us your opinions. The expertise of local business people is the greatest resource the BID has!

Notice of Annual General Meeting 2017 – Register now to have your vote

The BID’s AGM will be held on 20th June 2017. This is an opportunity for all businesses in the BID area to hear important information about the running of the BID and crucially, vote Directors onto the Strategic Board; the body that governs the BID. It is set out in BID legislation that businesses must become BID members in order to vote. Businesses can nominate an individual (proxy) to become a member on their behalf. You can register for membership here. Membership is free, but is not automatic.

Click here to complete our online Membership Form or email info@colwynbid.co.uk. Forms need to be submitted by May 20th 2017.

Our first year

Colwyn BID was set up in April 2016 following a favourable ballot in November 2015. In June 2016 a Project Manager was appointed. In September this Project Manager resigned her position and a replacement was in post in November 2016. The first regular email bulletin was sent out in December 2016.
Colwyn BID is the largest by geographical area in the UK and covers four distinct areas – Mochdre, Rhos on Sea, Colwyn Bay and Old Colwyn. Each area has unique characteristics, demographics and mix of businesses. The BID area includes approximately 850 levy paying properties.
Colwyn BID is governed by Directors that make up the Strategic Board and run by the Project Manager (1FTE) with support from the Project Assistant (0.6FTE). Projects to meet objectives set out in the Business Plan are identified and formulated into a Project Delivery Plan.
We’ve seen some successes and some challenges in our first 12 months as the BID has established itself. 2016 has seen many positive changes across the BID area as we develop key relationships, build awareness and promote businesses across all sectors, encouraging growth and investment in the area. We look forward to 2017-18 with clear aims, a strong team and some excellent input from the businesses involved.

Recent, Current and Future Projects

Place Identity

A brand for the BID, as an organisation for and informed by businesses, already exists. We now need to focus on a brand for the area that can marketed to businesses’ customer base outside the business community. The brief for this project is complex. We are reviewing proposals from industry experts to deliver a brand that communicates the area’s characteristics, values and benefits to individuals, families and businesses that have money to spend within the BID area.

Mobile App Development

Businesses have expressed an interest in developing a mobile App that uses mapping technology together with data uploaded by local business owners to identify a user’s location and notify them of suitable offers from local businesses. We have consulted a number of possible providers of the technology and are in the process of identifying businesses to participate in a small-scale trial App. If you would like to be included in this trial please email us at info@colwynbid.co.uk.

Vacant Commercial Premises

The BID worked in partnership with local commercial property managers to brighten up vacant windows and are supplying new window vinyls to commercial landlords throughout the year. Windows and guttering in vacant premises are being spring cleaned by professional commercial cleaners. Landlords wishing to participate in this scheme should contact us via info@colwynbid.co.uk.

Christmas Window Competition

The lead up to Christmas 2016 saw some extraordinary and beautiful window displays on show across the BID area. Many businesses that participated in the competition received additional publicity in local press. We received 116 nominations from the public and Phase 3 Hairdressing was declared the winner. This year’s competition was the first to be opened out across the whole BID area.

Christmas Car Parking

The BID funded free car parking spaces in Rhos on Sea and Colwyn Bay over Christmas 2016. The idea was first voiced at a public meeting held on 9th November as a measure to mitigate against the negative impact that the seafront works have reportedly had on trade. In response to this a decision to fund the parking spaces was taken by the Strategic Board, consisting mainly of local business owners who pay the levy, with the intention of helping businesses over Christmas. The cost to the BID amounts to 1.4% of the first year’s budget.
Positive and negative feedback was received from local businesses and workers. The feedback was useful in informing how the BID reaches decisions on what to fund in future and our relationship with Conwy County Borough Council.

Christmas Car Parking

The BID funded free car parking spaces in Rhos on Sea and Colwyn Bay over Christmas 2016. The idea was first voiced at a public meeting held on 9th November as a measure to mitigate against the negative impact that the seafront works have reportedly had on trade. In response to this a decision to fund the parking spaces was taken by the Strategic Board, consisting mainly of local business owners who pay the levy, with the intention of helping businesses over Christmas. The cost to the BID amounts to 1.4% of the first year’s budget.
Positive and negative feedback was received from local businesses and workers. The feedback was useful in informing how the BID reaches decisions on what to fund in future and our relationship with Conwy County Borough Council.

Signage

A significant aim of the BID Business Plan is improving signage across the whole BID area and in particular to introduce systematic Business Park signage in Mochdre. This is a big project with complex issues of planning and consistency. Following a tender process, local contractor Ekult Highways has been chosen to survey existing signage, identify, source, position and design new and effective directional signage for rateable businesses on industrial parks in Mochdre. On completion of this initial phase consistent signage will be rolled out across the BID area.
This work will include liaising on the BID’s behalf with all effective businesses, landowners, local authority and planning officers, and ensuring all signage is compliant with the relevant street works guidelines and regulations. A working group to co-ordinate the signage project will soon be formed and will be instrumental in reviewing the findings from EKULT’s studies and setting a course for the project’s future.

Power Solutions

The BID have teamed up with Power Solutions; one of the UK’s leading independent energy consultants who offer a unique value for money service to BIDs. They are able to negotiate competitive rates with 20 of the UK’s largest energy suppliers, as well as managing businesses energy contracts on their behalf. Power Solutions earn their fee by taking commission from energy suppliers and pay a % of their commission back to BIDS. This means the service has no cost to businesses and adds to funds available to deliver BID projects for businesses in the area. A launch event is being planned in March and details will be sent out shortly.

Free and Subsidised Training

The BID is working with local training providers to agree free or subsidised courses for businesses wishing to access essential training. In order to access funding for these places businesses must be payers of the BID levy and demonstrate that the training will help them to grow or access new markets. Complete this online form to tell us what your training needs are and we’ll contact you with suitable options.

BID Business

Please note these figures are estimates based on financial reporting as at 28th February 2017 and are subject to year end accounting and audit. Full accounts will be published on Companies House and available at the first BID Annual General Meeting to be held on 20th June 2017.

BID levy collected – £223,798.17
BID levy spent:  Objective 1 (Identity and Promotion): £17,715
  Objective 2 (Functional and Appealing): £10,404
  Objective 3 (Area Specific): £7,321
  Staff costs: £19,437
  Overheads: £13,715
  Levy Collection costs: £24,631
Budget to be rolled over to 2017-18 Financial Year: £130,575

 

Any queries about levy bills will be dealt with my the NNDR (Business Rates) team at Conwy County Borough Council (01492 576609). Details of how to pay can be found on the reverse of your bill.

Grant Funding

As part of our responsibility to deliver added value to BID payers we seek to fund all or part of a project with grant funding wherever possible, thus increasing the amount invested into the BID area overall. Any application for grant funding will always be led by the Business Plan objectives and the needs of the businesses we serve.

Business Involvement

Projects that deliver the objectives outlined in the Business Plan are developed by businesses involved in the BID. We have a structure of different working groups that identify possible projects and help put together proposals for the Strategic Board. It is essential to the success of the BID that these groups represent the breadth of businesses in the BID area and offer a mix of skills and experiences.
For more information about the structure of the BID and how you can get involved please email us at info@colwynbid.co.uk.